About the Council
Board of Directors
The organization shall be operated and governed by a Board of Directors that is elected annually from the membership. The Board of Directors shall be made up of the President, Vice-President, Secretary, Treasurer, and one voting member-at-large.
- The President is the chief executive officer of the organization and the representative head when such matters require it.
- The President or delegate shall be the chairperson of all meetings.
- The President possessed emergency powers to conduct day to day operations of the organization, but must be acting in the best interest of the organization and the Board, and must have unanimous consent of the Board in conducting these operations when reasonably possible. Emergency powers must be granted by a unanimous Board vote and are immediately striped upon any question to this unanimous consent.
- The Vice-President is the assistant to the President and first delegate to any Presidential responsibilities should the President be temporarily absent.
- The Vice-President is the tertiary signer on any and all bank accounts and financial transactions that require such oversight, as described in the duties of the Treasurer.
- The Vice-President has limited financial authority, and may make discretionary purchases and expenditures without Board approval, up to a limit of $50 per month. These purchases ultimately must have the acknowledgement and approval of the Treasurer to ensure financial transparency, but do not require strict control at the time of purchase. However, this power can be temporarily suspended by the Treasurer or a simple majority vote by the Board, should financial stability of the organization be brought into question.
- The Secretary is responsible for all record keeping within the organization. Where finances are concerned, the Secretary is responsible for maintaining a secondary copy of all and all records following the end of the fiscal year.
- The Secretary is responsible for the creation and timely circulation of all official meeting minutes.
- The Secretary is the secondary signer on any and all bank accounts and financial transactions that require such oversight, as described in the duties of the Treasurer.
- The Secretary shall oversee all procedures regarding memberships and recruitment, and is responsible for all official communications with the membership.
- The Treasurer is the chief financial officer for the organization, and the primary signer and authority on all band accounts and financial transactions.
- The Treasurer is responsible for setting the cost of and collecting all dues and payments on behalf of the organization, with the assistance of the Secretary (where the Secretary is responsible for records and membership).
- The Treasurer shall draft and present an annual budget for the Board, with feedback from the Board and any approved membership projects, based on the availability of funds.
- The Treasurer shall oversee and present to the Board any proposed amendments to the approved budget within a reasonable timeframe.
- The Treasurer is responsible for developing and overseeing any activities to generate additional funds for the organization, with the assistance of the Board and the membership.
Event Planner for Major Events
- The Event Planner for Major Events is responsible for responding to all event and public requests.